The Full Check tool is renamed to Accessibility Check in Acrobat DC (May 2020 release) Show
Acrobat tools make it easy to create accessible PDFs and check the accessibility of existing PDFs. You can create PDFs to meet common accessibility standards, such as Web Content Accessibility Guidelines (WCAG) 2.0 and PDF/UA (Universal Access, or ISO 14289). The simple, guided workflow lets you do the following: Make PDFs accessible: A predefined action automates many tasks, checks accessibility, and provides instructions for items that require manual fixes. Quickly find and fix problem areas. Check accessibility: The Full Check/Accessibility Check tool verifies whether the document conforms to accessibility standards, such as PDF/UA and WCAG 2.0. Report accessibility status: The Accessibility Report summarizes the findings of the accessibility check. It contains links to tools and documentation that assist in fixing problems. Make PDFs accessible (Acrobat Pro)The Make Accessible action walks you through the steps required to make a PDF accessible. It prompts to address accessibility issues, such as a missing document description or title. It looks for common elements that need further action, such as scanned text, form fields, tables, and images. You can run this action on all PDFs except dynamic forms (XFA documents) or portfolios. Check accessibility of PDFs (Acrobat Pro)A good way to check the accessibility of a document is to use tools that your readers will use. Even if you do not have access to those tools, Adobe Acrobat provides an automated way to check the accessibility of a PDF file. The Full Check/Accessibility Check feature in Acrobat checks a PDF for many of the characteristics of accessible PDFs. You can choose which accessibility problems to look for and how you want the results reported. In addition to Full Check/Accessibility Check, Acrobat provides other methods to check PDF accessibility:
Fix accessibility issues (Acrobat Pro)To fix a failed check after running Full Check/Accessibility Check, right-click (Windows) or Ctrl-click (Mac OS) the item in the Accessibility Checker panel. Choose one of the following options from the context menu: Fix: Acrobat either fixes the item automatically, or displays a dialog box prompting you to fix the item manually. Skip Rule: Deselects this option in the Accessibility Checker Options dialog box for future checks of this document, and changes the item status to Skipped. Explain: Opens the online Help where you can get more details about the accessibility issue. Check Again: Runs the checker again on all items. Choose this option after modifying one or more items. Show Report: Displays a report with links to tips on how to repair failed checks. Options: Opens the Accessibility Checker Options dialog box, so you can select which checks are performed. Prevent security settings from interfering with screen readersA document author can specify that no part of an accessible PDF is to be copied, printed, extracted, commented on, or edited. This setting could interfere with a screen reader's ability to read the document, because screen readers must be able to copy or extract the document's text to convert it to speech. This flag reports whether it's necessary to turn on the security settings that allow accessibility. To fix the rule automatically, select Accessibility Permission Flag on the Accessibility Checker panel. Then, choose Fix from the Options  Or, fix accessibility permissions manually: If your assistive technology product is registered with Adobe as a Trusted Agent, you can read PDFs that might be inaccessible to another assistive technology product. Acrobat recognizes when a screen reader or other product is a Trusted Agent and overrides security settings that would typically limit access to the content for accessibility purposes. However, the security settings remain in effect for all other purposes, such as to prevent printing, copying, extracting, commenting, or editing text. See the related WCAG section: 1.1.1 Non-text Content. (A), 4.1.2 Name, role, value Reports whether the document contains non-text content that is not accessible. If the document appears to contain text, but doesn't contain fonts, it could be an image-only PDF file. To fix this rule check automatically, select Image-only PDF on the Accessibility Checker panel, and choose Fix from the Options Or, to fix this rule check manually, use OCR to recognize text in scanned images: See the related WCAG section: 1.1.1. Non-text content (A) If this rule check fails, the document isn't tagged to specify the correct reading order. To fix this item automatically, select Tagged PDF on the Accessibility Checker panel, and then choose Fix from the Options To specify tags manually, do one of the following:
See the related WCAG section: 1.3.1 Info and Relationships, 1.3.2, 2.4.1, 2.4.4, 2.4.5, 2.4.6, 3.1.2, 3.3.2, 4.1.2 Name, role, value Verify this rule check manually. Make sure that the reading order displayed in the Tags panel coincides with the logical reading order of the document. Setting the document language in a PDF enables some screen readers to switch to the appropriate language. This check determines whether the primary text language for the PDF is specified. If the check fails, set the language. To set the language automatically, select Primary Language in the Accessibility Checker tab, and then choose Fix from the Options To set the language manually, do one of the following: See the related WCAG section: Language of Page (Level A) Reports whether there is a title in the Acrobat application title bar. To fix the title automatically, select Title in the Accessibility Checker tab, and choose Fix from the Options Or, fix the title manually: See the related WCAG section: 2.4 Page Titled (Level A) This check fails when the document has 21 or more pages, but doesn't have bookmarks that parallel the document structure. To add bookmarks to the document, select Bookmarks on the Accessibility Checker panel, and choose Fix from the Options See the related WCAG sections: 2.4.1 Bypass Blocks (Level A), 2.4.5 Multiple Ways (Level AA) When this check fails, it's possible that the document contains content that isn't accessible to people who are color-blind. To fix this issue, make sure that the document's content adheres to the guidelines outlined in WCAG section 1.4.3. Or, include a recommendation that the PDF viewer use high-contrast colors: This check reports whether all content in the document is tagged. Make sure that all content in the document is either included in the Tags tree, or marked as an artifact. Do one of the following to fix this rule check: See the related WCAG sections: 1.1.1 Non-text content (A), 1.3.1 Info and Relationships (Level A), 1.3.2 Meaningful Sequence (Level A), 2.4.4 Link Purpose (In Context) (Level A), 3.1.2 Language of Parts (Level AA), 4.1.2 Name, role, value This rule checks whether all annotations are tagged. Make sure that annotations such as comments and editorial marks (such as insert and highlight) are either included in the Tags tree or marked as artifacts. To have Acrobat assign tags automatically to annotations as they're created, choose Tag Annotations from the Options menu on the Tags panel. See the related WCAG section: 1.3.1 Info and Relationships (Level A), 4.1.2 Name, role, value Because tabs are often used to navigate a PDF, it's necessary that the tab order parallels the document structure. To fix the tab order automatically, select Tab Order on the Accessibility Checker panel, and choose Fix from the Options To manually fix the tab order for links, form fields, comments, and other annotations: See the related WCAG section: 2.4.3, Focus Order (Level A) Specifying the encoding helps PDF viewers' present users with readable text. However, some character-encoding issues aren't repairable within Acrobat. To ensure proper encoding, do the following:
The WCAG doesn't address Unicode character mapping. This rule checks whether all multimedia objects are tagged. Make sure that content is either included in the Tags tree or marked as an artifact. Open the Content Tag the content by choosing Tools > Accessibility > Reading Order. Select the content, and then apply tags as necessary. Assign tags using the Tags See the related WCAG sections: 1.1.1 Non-text Content. (A), 1.2.1 Audio- only and Video- only (Prerecorded). (A), 1.2.2 Captions (Prerecorded). (A), 1.2.3 Audio Description or Media Alternative (Prerecorded). (A), 1.2.5 Audio Description (Prerecorded). (AA) Elements that make the screen flicker, such as animations and scripts, can cause seizures in individuals who have photosensitive epilepsy. These elements can also be difficult to see when the screen is magnified. If the Screen Flicker rule fails, manually remove or modify the script or content that causes screen flicker. See these related WCAG sections: 1.1.1 Non-text Content. (A), 1.2.1 Audio- only and Video- only (Prerecorded). (A), 1.2.2 Captions (Prerecorded). (A), 1.2.3 Audio Description or Media Alternative (Prerecorded). (A), 2.3.1 Three Flashes or Below Threshold. (Level A) Content cannot be script-dependent unless both content and functionality are accessible to assistive technologies. Make sure that scripting doesn't interfere with keyboard navigation or prevent the use of any input device. Check the scripts manually. Remove or modify any script or content that compromises accessibility. See these related WCAG sections: 1.1.1 Non-text Content. (A), 2.2.2 Pause, Stop, Hide. (Level A), 4.1.2 Name, role, value This rule check applies to documents that contain forms with JavaScript. If the rule check fails, make sure that the page does not require timed responses. Edit or remove scripts that impose timely user response so that users have enough time to read and use the content. See the related WCAG section: 2.2.1 Timing Adjustable. (Level A) For URLs to be accessible to screen readers, they must be active links that are correctly tagged in the PDF. (The best way to create accessible links is with the Create Link command, which adds all three links that screen readers require to recognize a link.) Make sure that navigation links are not repetitive and that there is a way for users to skip over repetitive links. If this rule check fails, check navigation links manually and verify that the content does not have too many identical links. Also, provide a way for users to skip over items that appear multiple times. For example, if the same links appear on each page of the document, also include a "Skip navigation" link. See the related WCAG section: 2.4.1 Bypass Blocks. (Level A) In an accessible PDF, all form fields are tagged and are a part of the document structure. In addition, you can use the tool tip form filed property to provide the user with information or to provide instructions. To tag form fields, choose Tools > Accessibility > Autotag Form Fields. See the related WCAG sections: 1.3.1 Info and Relationships. (Level A), 4.1.2 Name, role, value For accessibility, all form fields need a text description (tool tip). To add a text description to a form field:
See the related WCAG sections: 1.3.1 Info and Relationships. (Level A), 3.3.2 Labels or Instructions (Level A), 4.1.2 Name, role, value Make sure that images in the document either have alternate text or are marked as artifacts. If this rule check fails, do one of the following: See the related WCAG section: 1.1.1 Non-text Content. (A) Screen readers don't read the alternate text for nested elements. Therefore, don't apply alternate text to nested elements. To remove alternate text from nested elements, do the following:
See the related WCAG section: #1.1.1 Non-text Content. (A) Make sure that alternate text is always an alternate representation for content on the page. If an element has alternate text, but does not contain any page content, there is no way to determine which page it is on. If the Screen Reader Option in the Reading preferences is not set to read the entire document, then screen readers never read the alternate text.
See the related WCAG section: 1.1.1 Non-text Content. (A) Alternate text can't hide an annotation. If an annotation is nested under a parent element with alternate text, then screen readers don't see it. To remove alternate text from nested elements:
See the related WCAG sections: 1.3.1 Info and Relationships. (Level A), 4.1.2 Name, role, value Other elements alternate textThis report checks for content, other than figures, that requires alternate text (such as multimedia, annotation, or 3D model). Make sure that alternate text is always an alternate representation for content on the page. If an element has alternate text but does not contain any page content, there is no way to determine which page it is on. If the Screen Reader Options in the Reading preferences is not set to read the entire document, then screen readers don't read the alternate text.
See the related WCAG section: 1.1.1 Non-text Content. (A) Because table structure can be complex, it is best practice to check them for accessibility manually. This rule checks whether each TR in a table is a child of Table, THead, TBody, or TFoot. See Correct table tags with the Tags panel. Related WCAG section: 1.3.1 Info and Relationships. (Level A) In a proper table structure, TH and TD are children of TR. See Correct table tags with the Tags panel. See related WCAG section: #1.3.1 Info and Relationships. (Level A) For accessibility, it's necessary that all tables in the PDF have a header. See Correct table tags with the Tags panel. See the related WCAG section: 1.3.1 Info and Relationships. (Level A) To be accessible, tables must contain the same number of columns in each row, and rows in each column. See Correct table tags with the Tags panel. See the related WCAG section: 1.3.1 Info and Relationships. (Level A) Table summaries are optional, but can improve accessibility.
See the related WCAG section: 1.3.1 Info and Relationships. (Level A) The check reports whether each List Item (LI) is a child of List (L). When this rule check fails, the structure of this list is incorrect. Lists must have the following structure: A List element must contain List Item Elements. And, List Item Elements can only contain Label Elements and List Item Body Elements. To fix the list structure:
See the related WCAG section: 1.3.1 Info and Relationships. (Level A) Lists must have the following structure: A List element must contain List Item Elements. And, List Item Elements can only contain Label Elements and List Item Body Elements. When this rule check fails, the structure of this list is incorrect. To fix the list structure:
See the related WCAG section: 1.3.1 Info and Relationships. (Level A) This rule checks nested headings. When this check fails, headings are not nested properly. To fix the list structure:
See the related WCAG section: 2.4.6 Headings and Labels. (Level AA). The order of headings is not required under WCAG, and is only an advisory technique.
Which of the following options can you set to make sure a worksheet will print on one page?Shrink a worksheet to fit on one page. Click Page Layout. ... . Select the Page tab in the Page Setup dialog box.. Select Fit to under Scaling.. To fit your document to print on one page, choose 1 page(s) wide by 1 tall in the Fit to boxes. ... . Press OK at the bottom of the Page Setup dialog box.. Which of the following is true when you copy and paste formulas using the fill handle quizlet?Which of the following is true when you copy and paste formulas using the fill handle? The AutoFill Options button lets you fill cells with specific elements of the copied cell. 11.
In which of the following would you be using the Paste list arrow on the ribbon when pasting a copied cell quizlet?For which of the following would you use the Paste list arrow on the Ribbon when pasting a copied cell? To paste the value's number formatting only. Which of the following can you use to insert a formula using a function?
Where can you see a preview of how your worksheet will look when printed including headers?When you select one or more sheets and then click File > Print, you'll see a preview of how the data will appear on the printout. Select the worksheet(s) you want to preview. Click File, and then click Print to display the Preview window and printing options. Keyboard shortcut You can also press Ctrl+F2.
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