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Calculating Totals with AutoSumA range of cells can easily be added using the AutoSum button on the Formulas tab. AutoSum suggests the range to sum, although this range can be changed if it’s incorrect. AutoSum looks at all of the data that is consecutively entered, and when it sees an empty cell, that is where the AutoSum stops. You can also use AutoSum to perform other calculations, such as AVERAGE, COUNT, MAX, and MIN. Subtotals can be calculated for data ranges using the Subtotals dialog box. This dialog box lets you select where the subtotals occur, as well as the function type. Calculate Totals with AutoSum
Calculate with Extended AutoSumCalculate Subtotals and Totals
For example, cells B1, B2, and B3 contain 20, 44, and 67 respectively. The formula “=SUM(B1:B3)” adds the numbers of the cells B1 to B3. It returns 131. The SUM formula automatically updates with the insertion or deletion of a value. It also includes the changes made to an existing cell range. Moreover, the function ignores the empty cells and text values. The Syntax of the SUM Excel FunctionThe syntax of the function is shown in the following image: The function accepts the following arguments:
The “number1” argument is required while the subsequent numbers (“number 2”, “number 3”, etc.) are optional. The Procedure to Enter the SUM Function in ExcelTo enter the SUM function manually, type “=SUM” followed by the arguments. The alternative steps to enter the SUM excel function are listed as follows:
2. From the drop-down menu that opens, select the SUM option. 3. In the “function arguments” dialog box, enter the arguments of the SUM function. Click “Ok” to obtain the output. The AutoSum Option in ExcelThe AutoSum option is the fastest way to add numbers in a range of cells. It automatically enters the SUM formula in the selected cell. Let us work on an example to understand the working of the AutoSum option. We want to sum the list of values in A2:A7, shown in the succeeding image. The steps to use the AutoSum command are listed as follows:
How to Use the SUM Function in Excel?Let us consider a few examples to understand the usage of the SUM function. The examples #1 to #5 show an image containing a list of numeric values. Example #1We want to sum the cells A2 and A3 shown in the succeeding image. Apply the formula “=SUM(A2, A3).” It returns 20.7 in cell C2. Example #2We want to sum the cells A3, A5, and the number 45 shown in the succeeding image. Apply the formula “=SUM (A3, A5, 45).” It returns 58.8 in cell C2. Example #3We want to sum the cells A2, A3, A4, A5, and A6 shown in the succeeding image. Apply the formula “=SUM (A2:A6).” It returns 135.4 in cell C2. Example #4We want to sum the cells A2, A3, A5, and A6 shown in the succeeding image. Apply the formula “=SUM (A2:A3, A5:A6).” It returns 35.4 in cell C2. Example #5We want to sum the cells A2, A3, A5, A6, and the number 500 shown in the succeeding image. Apply the formula “=SUM (A2:A3, A5:A6, 500).” It returns 535.4 in cell C2. The Usage of the SUM Excel FunctionThe rules governing the usage of the function are listed as follows:
Note: The SUM excel function returns the “#VALUE!” error if the criterion supplied is a text string longer than 255 characters. The Limitations of the SUM Function in ExcelThe drawbacks of the function are listed as follows:
The Nesting of the SUM Excel FunctionThe built-in formulas of Excel can be expanded by nesting one or more functions inside another function. This permits multiple calculations to take place in a single cell of the worksheet. The nested function acts as an argument of the main or the outermost function. Excel calculates the innermost function first and then moves outwards. For example, the following formula shows the SUM function nested within the ROUND functionThe ROUNDUP excel function calculates the rounded value of the number to the upward side or the higher side. In other words, it rounds the number away from zero. Being an inbuilt function of Excel, it accepts two arguments–the “number” and the “num_of _digits.” For example, “=ROUNDUP(0.40,1)” returns 0.4. read more: For the given formula, the output is calculated as follows:
With Microsoft Excel 2007, nested functions up to 64 levels are permitted. Prior to this version, one could nest functions only till 7 levels. Frequently Asked Questions1. Define the SUM function of Excel. The SUM function helps add the numerical values. These values can be supplied to the function as numbers, cell references, or ranges. The SUM function is used when there is a need to find the total of specified cells. The syntax of the SUM excel function is stated as follows:
In the SUM function, the range to be summed can be provided, which is easier than typing the cell references one by one. The AutoSum option provided in the Home or Formulas tab of Excel is the simplest way to sum two numbers. Note: The numeric value provided as an argument can be either positive or negative. 2. How to sum the values of filtered data in Excel? To add the values of filtered data, use the SUBTOTAL function. The syntax of the function is stated as follows: “SUBTOTAL(function_num,ref1,[ref2],…)” The “function_num” is a number ranging from 1 to 11 or 101 to 111. It indicates the function to be used for the SUBTOTALThe SUBTOTAL excel function performs different arithmetic operations like average, product, sum, standard deviation, variance etc., on a defined range.read more. The functions used can be AVERAGE, MAX, MIN, COUNT, STDEV, SUM, and so on. The “ref1” and “ref2” are the cells or ranges to be added. The “function_num” and “ref1” arguments are mandatory. The “function_num” 109 is used for adding the visible cells of filtered data. Let us consider an example. • The sales revenue generated by A
and B of team X are: • The sales revenue generated by C and D of team Y are: We filter only team X rows and apply the formula “SUBTOTAL(109,C2:C3).” It returns $4,802. Note: Alternatively, the AutoSum property can be used to sum the filtered cells. 3. State the benefits of using the SUM function in Excel. The benefits of using the SUM function are listed as follows: SUM Function in Excel VideoRecommended ArticlesThis has been a guide to the SUM function in Excel. Here we discuss how to use Sum Formula along with step by step examples and FAQs. You can download the Excel template from the website. Take a look at these useful functions of Excel–
What function inserts the total of a range in Excel?The SUM function totals one or more numbers in a range of cells. Select the blank cell in the row below the cells that you want to sum, cell A5 in this example.
How do you insert a range?How to Create Named Ranges in Excel. Select the range for which you want to create a Named Range in Excel.. Go to Formulas –> Define Name.. In the New Name dialogue box, type the Name you wish to assign to the selected data range. ... . Click OK.. What is a insert function?Use the Insert Function dialog box to help you insert the correct formula and arguments for your needs. ( To view the Insert Function dialog box, click. Search for a function. Type a brief description of what you want a function to do, and then choose Go.
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